Hudson Bay Park / Mayfair / Kelsey Woodlawn Community Association
Annual General Meeting (AGM)
Wednesday, October 14, 2020 at 6:30 pm (Email us by October 1st if you plan to attend, cannot attend but have an issue you want discussed, or want to attend via teleconference. Our email is HBPMKWinfo@gmail.com .
Saskatoon Travelodge Hotel, Concorde Room on lower level
* Masks are mandatory for anyone attending in person.
You are most welcome to join our AGM. Under current physical distancing measures, space is limited at the Concorde Room in the Travelodge. There are a few ways to participate in the AGM, see details below and get in touch via email by October 1st.
(1) IN PERSON: If you want to attend the AGM in person, we request that you let us know by Oct 1 by emailing us at firstname.lastname@example.org with the attention/subject AGM;
(2) UNABLE TO ATTEND BUT WANT SOMETHING ADDRESSED: If you are unable to attend in person but wish to have a concern or issue addressed, please send a detailed letter to email@example.com by Oct 1 with the subject AGM (written in uppercase letters);
3) TELECONFERENCE: We will also have teleconference attendance in place, so please indicate in your email (firstname.lastname@example.org by Oct 1, attention/subject TC), if you would like to participate in that way.
We welcome new volunteers to join our Executive and hope that you will find a way to let us know!
POLICY RE: MANDATORY MASKS
Due to COVID-19 policies and also our own desire to keep everyone as protected as possible while communicating in person, masks are mandatory for anyone attending the AGM in person. If you are unable to do this, you can join us via teleconference or email us by October 1 about what you’d like discussed at the meeting.
AGM DETAILS: annual year-end reports by members of the executive committee nomination and election of community residents for board member positions for the 2020-21 year
HELP SUPPORT YOUR COMMUNITY
Do you want to help in your community or want to find a hands-on way to support your community? There are numerous positions up for election at the AGM, from President to Members-At-Large (board members with no specific job but to help as needed) and everything in between.
SPECIFIC NEEDS : VOLUNTEER POSITIONS ON THE BOARD:
(a) someone to take over the community website and community association Facebook page administration / communications position (the pages operate to keep residents informed of community programs and events, neighbourhood construction, relevant City news, etc.) and the position is well suited to someone who enjoys keeping residents informed and also engaging with the 3 neighbourhoods online in a positive and community-building way. See the community association’s Facebook page here: https://www.facebook.com/hbpmkw and website: https://hudsonmayfairkelsey.wordpress.com/ ;
(b) a Special Events coordinator to run annual events such as the Spring Clean-up and more (and you’re very welcome to bring your own ideas as well);
(c) the current President would welcome someone to volunteer and fill the position with guidance and assistance as needed.
(d) rink maintenance person to prep the rink for winter, which includes flooding it. Winter months involve looking after rink and keeping it in good shape for community skaters and hockey players.
(e) another newsletter helper to help the current newsletter coordinator 3 x year with the community newsletter that goes out to our 3 neighbourhoods both in paper and digital versions.
NOTE that all board positions are up for election whether they have been mentioned here or not.
FOR MORE INFORMATION
If you’d like more information or have questions about board positions or how to become a more active community member with the volunteer association, please email us at HBPMKWinfo@gmail.com .